Where are fire extinguishers, first aid kits, and other emergency equipment located?
Fire extinguishers are located throughout buildings along exit routes and in hallways. Departments are in charge of handling the purchasing and restocking of first aid kits for each departmental area. Ask your supervisor where your nearest first aid kit is located. Each department is required to purchase and restock their area’s emergency/disaster kits and floor warden supplies.
Additional first aid kits and emergency equipment can be purchased online through BearBuy.
Who do I contact if I have a health & safety question?
Contact your local Environmental Health & Safety Specialist. To find your specialist go to: https://ehs.ucsf.edu/find-your-department-safety-advisor#F
Where can I get training in emergency procedures?
For Fire Extinguisher Training: https://ehs.ucsf.edu/training-requirements#Fire-amp-Life-Safety
For First Aid, CPR, and other UCSF Police Department training and exercises: https://police.ucsf.edu/emergency-management/training-and-education
Refer to additional safety training opportunities at: https://ehs.ucsf.edu/training-overview
How do I throw away stuff that is blocking the fire exit?
Review the stuff and contact the following groups:
West Campus Staff:
• Daniel Chau - Recycling Specialist
• Frankie Bouzek - Recycling Specialist
• Call us at 415-502-6808
East Campus Staff:
• Adam Schnirel - Recycling Coordinator
• Pablo Ortega - Recycling Marketing Specialist
• Ameer Mumin - Recycling Specialist
• Call us at 415-502-1233
UCSF Hazardous Materials Pick Up: http://safety.ucsf.edu/hazardous-materials-waste-management
How do I make my workspace ergonomic (e.g. get an ergonomic chair or desk)?
Visit https://ehs.ucsf.edu/ergonomics-human-factors-program for more information, including getting an ergonomic evaluation of your work space.
What do I do if I get hurt?
1. Report the injury/incident to your supervisor immediately.
2. Obtain prompt medical care (if necessary, call 911 or visit the nearest emergency room).
a. For exposure to bodily fluids or blood, call:
• UCSF hotline: beeper # (415) 353-7842 (STIC)
• SFGH hotline: SFGH Hotline is (415) 469-4411. Follow all established infection control and medical center protocols. Workers’ compensation is a separate process.
• VA Hospital Hotline is also (415) 469-4411
3. Report the injury/incident on the Sedgwick CMS workers compensation hotline at 1-877/682-7778 or by contacting Occupational Health Services at (415) 885-7580 within 24 hours of the incident.
4. Complete an “Employee Event” incident report in the online IR system.
5. If you have not yet sought medical care, schedule an appointment at one of UCSF’s Designated Medical Providers:
a. UCSF Occupational Health Services (OHS) clinic hours: 7:30 a.m. to 4 p.m. 2330 Post St., 4th Floor, Suite 460, San Francisco, CA. 415/885-7580.
b. St. Francis Memorial Health Center at SBC Park; clinic hours: 7:30 a.m. to 5 p.m. 24 Willie Mays Plaza, San Francisco, CA. (415) 972-2249.
c. Kaiser On The Job: 601 Van Ness Ave., Suite 2008, Opera Plaza, Mezzanine Level, San Francisco, CA. 415/674-7000.
6. Complete and promptly return to DMS the Sick Leave/Vacation Leave Authorization that you receive from DMS.
a. Consider whether to use your paid sick leave and/or vacation leave. Contact DMS with questions about the Workers’ Compensation payroll process.
7. If your treating physician identifies work restrictions:
a. Provide your supervisor with medical certification of any and all identified work restrictions and/or leave dates.
b. Provide your supervisor with medical certification of any and all future changes in disability leave dates.
c. Ask your supervisor for transitional/modified work reflecting restrictions outlined by your Medical Care Provider
8. Sedgwick CMS (UCSF’s claims administrator) determines whether the injury/exposure arose out of the course and scope of employment. If the injury is determined to have work-related causation:
a. If you are medically precluded from work, you will receive Temporary Disability (TD) payments from Sedgwick. TD payments are 67% of an employee’s earnings up to a maximum as designated by state law. The combination of TD payments and application of the employee’s sick leave (and vacation leave, if elected) are intended to keep the employee’s pay whole for as long as leave balances are available during their work-related leave of absence. The UC workers compensation payroll process ensures payment of holiday pay, accrual of sick leave and vacation leave balances at 100%, service credit accrual, use of liberty mutual supplemental disability benefits (if UC payroll options are exhausted), and continuation of the employer contribution for benefits.
• If you elect not to apply leave balances during your work-related leave of absence, and Sedgwick has determined TD payments will be issued, you will receive only the TD payments, and will otherwise be taken off UC pay status. There will be no eligibility for holiday pay, no sick or vacation leave will be accrued, service credit will not be accrued, liberty mutual supplemental disability will not supplement earnings, and you will be responsible for the employer and the employee contribution for medical if not protected under Family Medical Leave.
b. If you are on a partial work-related leave of absence, working a modified schedule, complete your timesheet in a timely manner to ensure your pay checks are processed on time. It is very important to confer with D on how to report your time accurately in HBS. If working a modified schedule, you may also be eligible to receive payments from Sedgwick as well as use sick and/or vacation leave to supplement the TD payments to receive 100% of regular earnings.
c. When applicable, if you have exhausted your leave balances:
• If you elected to apply your leave balances, and are eligible to participate in the Sick Leave/Vacation Leave Authorization program, the Extended Sick Leave (ESL) benefit will be activated, supplementing the TD payments up to a total of 80% of regular full pay.
• If you did not elect to apply your leave balances, the Leave Without Pay period will begin.
9. If you return to work on a modified basis, provide medical certification with specified restrictions and duration of the restrictions, and work with your supervisor to develop a transitional work plan (TWP). If your work restrictions continue beyond the original medical certification, provide updated medical documentation of the restrictions and duration.
a. Once you are released to return to full duty, provide medical certification supporting your release to return to work.
b. It is your responsibility to keep your supervisor updated about your work status.
c. Send the medical certification to your supervisor.
10. Upon return from Leave Without Pay, re-enroll in benefits by completing UPAY 850, conferring with the Medical Center Leave Administration office as necessary.
1. Refer to the Employee Incident Protocol for more information.
2. Sedgwick CMS coordinates all workers’ compensation benefits as long as they are deemed medically necessary.
a. Refer all questions about billing and workers’ compensation insurance for your medical care to your claims administrator at Sedgwick CMS.
b. Refer all treatment authorization questions to Sedgwick CMS. Only Sedgwick CMS can authorize medical treatment.
c. DMS is available as a liaison with Sedgwick CMS if concerns regarding the claims process arise.
(Per UCSF HR website)
What to do if a UCSF customer or customers are injured on our premises?
1. Have the customer(s) contact UCPD to document the injury with an UCSF police report. Call (415) 476-1414.
2. Let your supervisor/manager know what happened and document everything on your end of what you saw/did. Please keep the documentation to factual descriptions such as “I saw… (if you physically saw the incident occurring)” or “The customer said… (or acted in this manner).”
3. Have your supervisor contact UC Risk Management Office to explain the situation. The phone number is (415) 476-2498.