Safety & Security

Safety & Security

CLS Safety Committee’s Emergency Preparedness Prize Giveaway!

What’s really scary? Not being prepared for an emergency! The CLS Safety Committee would like to thank CLS staff for your participation in the Great ShakeOut earthquake drill on Oct. 17 by awarding randomly selected staff with emergency preparedness prizes. A list of finalists can be found below. If you have been chosen as a finalist, answer two questions correctly and win! Thirty prizes will be randomly awarded. Prizes include: Emergency bags, personal water purifiers, first aid kits, flashlights, and more!

FINALIST LIST

Finalists: Please submit your answers here. Good luck!

ALICE ABATE

ANGELO ACUNA

FATIMA APARICIO

MEGHAN ARRIAZA

LYSANDER ASUNCION

XAYASETH BOUDSADY

MOHAMED BOURDOUD

PATRICK BRYANT

LAI CHAN

ALBERT CHENG

DAVID CHOW

DARLENA COLVIN

KARINA COTA CARDENAS

CARLOS GALLARDO

SEMHAR GEBREHIWOT

MIKE HUANG

YUE HAO LIANG

PHILLIP LUCCHESI

JACK LY

MARTIN MARTINEZ

LESLIE MARTINEZ VARGAS

AMANDA PALEGA

ELISEO PANGANIBAN JR.

RICH PORTILLO

MANUEL RAMIREZ

SHAUNA STRONG

CALVIN TANG (Facilities)

MORGAN VAISSET-FAUVEL

XIAO CHUN WANG

JAY XUE

 

EMERGENCY: 9+911
To reach UCSF police, dial 9+911 from any campus phone or 415/476-6911 from a non-campus phone.
POLICE NON-EMERGENCY: 415/476-1414


Safety First! Here in CLS, safety is our first priority. First and foremost, we want to be sure that you, our employees, are safe. Without a safe and secure workplace, we cannot be successful.

Safety Tip of the Month


JANUARY – Earthquakes
A little knowledge and a few precautionary measures can enormously increase your chances of surviving an earthquake. The keys are education and preparing in advance. These earthquake safety tips will not make you an expert, but they could make a life-saving difference if you find yourself in an earthquake situation. 

FEBRUARY – Work Breaks
So many work-related injuries and illnesses occur because a worker is tired, burned out and not alert to their surroundings. Taking regular breaks helps you stay fresh on the job. One trick to staying alert is to schedule the most difficult tasks when your concentration is best, like first thing in the morning.  View these tips on taking work breaks

MARCH – Driving
Use these tips to keep yourself and others safe while driving. Stay safe on the road. Learn about the dangers of drowsy, drunk and distracted driving, the importance of child car seats, and tips for keeping teens and older drivers safe. Visit these safe summer driving tips and safe winter driving tips.    

APRIL – Exits & Evacuation
Start your unit meetings with a Safety Moment: Where are your closest Emergency Exit locations? Where is your closest Emergency Assembly Area in case of Fire, Evacuation, or Earthquake? Where there any hazards encountered on the way to the meeting? Always think Safety First! View these safety updates from EH&S to stay in the know.

MAY – Ergonomics
Safety for many staff involves daily office work at a desk or counter and basic ergonomics involving their computer workstation. Taking the necessary work breaks throughout the day help keep you at your best, and also help reduce workplace injuries related to ergonomics.  This hand exercises video provides helpful information you can use for a healthier and safer workday.

JUNE – Housekeeping
Help prevent work-related injuries. Slips, trips and falls account for over a third of all major work injuries and the main causes are: uneven floor surfaces, unsuitable floor coverings, wet floors, changes in levels, trailing cables, poor lighting, and poor housekeeping. Do your part in keeping the workplace safe for yourself, your coworkers, and others at or visiting UCSF. Examine your worksite for these issues and resolve them if you can and if not, report them to the right campus teams to take care of them. View resources on campus safety from EH&S.

JULY – Back Injuries
Back injuries are common problems at work, home, and play. They can be caused by accidents or improper lifting technique. Here are some useful tips to lift safely and avoid back injuries from the National Safety Council.

AUGUST – Stairs
The multiple floors of a building create the cumulative effect of requiring great numbers of persons to travel great vertical distances on stairs in order to evacuate the building. Learn more about evacuating a building in an emergency (fire, earthquake, etc.).

SEPTEMBER – WarnMe
WarnMe is UCSF’s alerting and warning service for staff, faculty and students. It is activated to contact you when there is an immediate threat to safety or health affecting the campus community. This tool can help you help others.  WarnMe can alert you by phone, text message or email – you choose the best ways to reach you. Register online for UCSF WarnMe.

OCTOBER – Home Emergency Kit
Make sure your work & home emergency kits are stocked with the right items. Most of the items are inexpensive and easy to find, and any one of them could save your life. Store items in airtight bags and put your entire disaster supplies kit in one or two easy-to-carry containers, like plastic bins or a duffel bag. Learn more about recommended supplies for your emergency kit.

NOVEMBER – Cooking Fires
For most, the kitchen is the heart of the home, especially during the holidays.  As you start preparing your holiday schedule and organizing that large family feast, remember, by following a few simple safety tips you can enjoy time with your loved ones and keep yourself and your family safer from fire.
Read more on holiday cooking safety.

DECEMBER – Holiday Fires
Although Christmas tree fires are not common, when they do occur, they are more likely to be serious. Candles used in holiday celebrations can also start serious fires. By following a few simple safety tips, you can enjoy time with your loved ones and keep yourself, family, and friends safer from fire.
Learn more about holiday fire safety.

A Culture of Safety


It is important for Safety in CLS to be top of mind, not only in departments where it’s more obvious. “Safety First” and “Safety Above All” should be the first things on all of our minds. In order to create/strengthen our department’s culture of safety, here are some ideas:

• Start off meetings/huddles with a safety moment
• Make sure that you know the exits and evacuation routes for any location you are in
• Do safety ice breakers during meetings
• Bring up the topic of safety as often as possible
• Ensure that you, and those that you supervise, have the proper safety equipment, appropriate tools for the job, ergonomic set up, etc.
• Check UC Learning Center to make sure that you are up to date with Cyber Security, HIPAA 101, and Sexual Harassment Prevention trainings
• Recognize coworkers by using the Safety & Security badge at Recognize.ucsf.edu

Links & Resources


WORKPLACE SAFETY PROGRAM

Injury & Illness Prevention Plan (IIPP): An IIPP is a department’s central program for creating a safe and healthful work environment. Locate and review your department’s IIPP. Refer to UCSF’s IIPP under “Policies.”

Environmental Health & Safety: Utilize our campus’ safety programs and services, safety partners, and more. https://ehs.ucsf.edu/

Accidents & Injuries:  Know what to do in case of an accident. To learn more, visit https://hr.ucsf.edu/ Select “Campus HR.” Under “Campus HR Service Lines”, click “Workers Compensation.”

Report Accident and Injuries on the following forms:
Complete This Form 1st: http://ehs.ucop.edu/efr
Complete This Form 2nd: https://ehs.ucsf.edu/employee-safety-suggestionhazard-report
 
Report Hazards: Prevent accidents by reporting a hazard. https://ehs.ucsf.edu/employee-safety-suggestionhazard-report

Fire Prevention plan: Contact Tim Brey, Fire Marshall at .(JavaScript must be enabled to view this email address) or 415-514-3959.

Personal safety: Ensure that you are educated on sexual violence prevention and awareness. http://sexualviolence.ucsf.edu/

EMERGENCY PREPAREDNESS

Emergency Action Plan (EAP): All campus departments and their affiliated sites are required to prepare an EAP. This plan outlines your department’s preparedness measures and priority actions for managing emergencies, from small accidents to citywide disasters. Be prepared and review your department’s EAP. Refer to guidance on how to create or update an EAP for your department.

WarnMe alerts: Sign up for instant alerts when there is an immediate threat to safety or health affecting all or part of the UCSF community. http://police.ucsf.edu/emergency-management/warnme

Respond to an Emergency: Know what to do in case of an emergency on campus. http://police.ucsf.edu/emergency-management

Earthquake Safety: Get familiar with resources on how to be prepared for an earthquake. https://www.earthquakecountry.org/
Please find below information bulletins from UCSF PD, outlining seven steps that can help you prepare for an earthquake: Step #1 - Secure your Space, Step #2 - Plan to be Safe, Step #3 - Organize Disaster Supplies, Step #4 - Minimize Financial Hardships, Step #5 - Drop, Cover, and Hold On, Step #6 - Improve Safety and Step #7 - Earthquake Safety.

Active Shooter Safety: Every individual should know what to do if there are reports of an active shooter nearby. For specific information on how to respond to an active shooter scenario, visit the U.S. Department of Homeland Security – Active Shooter Preparedness, or the UCSF Medical Center – Active Shooter Drill Preparedness Video, or contact UCSF Police Department.

INFORMATION SAFETY & SECURITY

IT Security: See what you can do to protect our electronic resources. Visit https://awareness.ucsf.edu/.

Securing Patient Health Information (PHI): Even if you do not work in a health care provider role, you may come across patient health information. Make sure that you treat this information properly. https://hipaa.ucsf.edu/

OTHER RESOURCES

Be Smart About Safety (BSAS) Grant program: https://www.ucop.edu/risk-services/loss-prevention-control/be-smart-about-safety-program/index.html

Food Safety: https://ehs.ucsf.edu/food-safety

National Safety Council: https://www.nsc.org/

Needlestick Hotline: https://studenthealth.ucsf.edu/emergencies-after-hours-care/needlestick-injuries

OSHA (Occupational Safety and Health Administration): https://www.osha.gov/

UC Safety Spotlight Newsletter (archives): https://www.ucop.edu/environment-health-safety/resources/safety-spotlight.html

UCOP Safety: https://www.ucop.edu/risk-services/loss-prevention-control/index.html

UCSF Occupational Health: https://www.occupationalhealthprogram.ucsf.edu/

US Department of Labor: https://www.dol.gov/

Frequently Asked Questions


Where are fire extinguishers, first aid kits, and other emergency equipment located?
Fire extinguishers are located throughout buildings along exit routes and in hallways. Departments are in charge of handling the purchasing and restocking of first aid kits for each departmental area. Ask your supervisor where your nearest first aid kit is located. Each department is required to purchase and restock their area’s emergency/disaster kits and floor warden supplies.

Additional first aid kits and emergency equipment can be purchased online through BearBuy.

Who do I contact if I have a health & safety question?
Contact your local Environmental Health & Safety Specialist. To find your specialist go to: https://ehs.ucsf.edu/find-your-department-safety-advisor#F

Where can I get training in emergency procedures?
For Fire Extinguisher Training: https://ehs.ucsf.edu/training-requirements#Fire-amp-Life-Safety

For First Aid, CPR, and other UCSF Police Department training and exercises: https://police.ucsf.edu/emergency-management/training-and-education

Refer to additional safety training opportunities at: https://ehs.ucsf.edu/training-overview

How do I throw away stuff that is blocking the fire exit?
Review the stuff and contact the following groups:
UCSF Recycling
• Email us at .(JavaScript must be enabled to view this email address)

West Campus Staff:
• Daniel Chau - Recycling Specialist
• Frankie Bouzek - Recycling Specialist
• Call us at 415-502-6808

East Campus Staff:
• Adam Schnirel - Recycling Coordinator
• Pablo Ortega - Recycling Marketing Specialist
• Ameer Mumin - Recycling Specialist
• Call us at 415-502-1233

UCSF Hazardous Materials Pick Up: http://safety.ucsf.edu/hazardous-materials-waste-management

How do I make my workspace ergonomic (e.g. get an ergonomic chair or desk)?
Visit https://ehs.ucsf.edu/ergonomics-human-factors-program for more information, including getting an ergonomic evaluation of your work space.

What do I do if I get hurt?
1. Report the injury/incident to your supervisor immediately.
2. Obtain prompt medical care (if necessary, call 911 or visit the nearest emergency room).
a. For exposure to bodily fluids or blood, call:
• UCSF hotline: beeper # (415) 353-7842 (STIC)
• SFGH hotline: SFGH Hotline is (415) 469-4411. Follow all established infection control and medical center protocols. Workers’ compensation is a separate process.
• VA Hospital Hotline is also (415) 469-4411
3. Report the injury/incident on the Sedgwick CMS workers compensation hotline at 1-877/682-7778 or by contacting Occupational Health Services at (415) 885-7580 within 24 hours of the incident.
4. Complete an “Employee Event” incident report in the online IR system.
5. If you have not yet sought medical care, schedule an appointment at one of UCSF’s Designated Medical Providers:
a. UCSF Occupational Health Services (OHS) clinic hours: 7:30 a.m. to 4 p.m. 2330 Post St., 4th Floor, Suite 460, San Francisco, CA. 415/885-7580.
b. St. Francis Memorial Health Center at SBC Park; clinic hours: 7:30 a.m. to 5 p.m. 24 Willie Mays Plaza, San Francisco, CA. (415) 972-2249.
c. Kaiser On The Job: 601 Van Ness Ave., Suite 2008, Opera Plaza, Mezzanine Level, San Francisco, CA. 415/674-7000.
6. Complete and promptly return to DMS the Sick Leave/Vacation Leave Authorization that you receive from DMS.
a. Consider whether to use your paid sick leave and/or vacation leave. Contact DMS with questions about the Workers’ Compensation payroll process.
7. If your treating physician identifies work restrictions:
a. Provide your supervisor with medical certification of any and all identified work restrictions and/or leave dates.
b. Provide your supervisor with medical certification of any and all future changes in disability leave dates.
c. Ask your supervisor for transitional/modified work reflecting restrictions outlined by your Medical Care Provider
8. Sedgwick CMS (UCSF’s claims administrator) determines whether the injury/exposure arose out of the course and scope of employment. If the injury is determined to have work-related causation:
a. If you are medically precluded from work, you will receive Temporary Disability (TD) payments from Sedgwick. TD payments are 67% of an employee’s earnings up to a maximum as designated by state law. The combination of TD payments and application of the employee’s sick leave (and vacation leave, if elected) are intended to keep the employee’s pay whole for as long as leave balances are available during their work-related leave of absence. The UC workers compensation payroll process ensures payment of holiday pay, accrual of sick leave and vacation leave balances at 100%, service credit accrual, use of liberty mutual supplemental disability benefits (if UC payroll options are exhausted), and continuation of the employer contribution for benefits.
• If you elect not to apply leave balances during your work-related leave of absence, and Sedgwick has determined TD payments will be issued, you will receive only the TD payments, and will otherwise be taken off UC pay status. There will be no eligibility for holiday pay, no sick or vacation leave will be accrued, service credit will not be accrued, liberty mutual supplemental disability will not supplement earnings, and you will be responsible for the employer and the employee contribution for medical if not protected under Family Medical Leave.
b. If you are on a partial work-related leave of absence, working a modified schedule, complete your timesheet in a timely manner to ensure your pay checks are processed on time. It is very important to confer with D on how to report your time accurately in HBS. If working a modified schedule, you may also be eligible to receive payments from Sedgwick as well as use sick and/or vacation leave to supplement the TD payments to receive 100% of regular earnings.
c. When applicable, if you have exhausted your leave balances:
• If you elected to apply your leave balances, and are eligible to participate in the Sick Leave/Vacation Leave Authorization program, the Extended Sick Leave (ESL) benefit will be activated, supplementing the TD payments up to a total of 80% of regular full pay.
• If you did not elect to apply your leave balances, the Leave Without Pay period will begin.
9. If you return to work on a modified basis, provide medical certification with specified restrictions and duration of the restrictions, and work with your supervisor to develop a transitional work plan (TWP). If your work restrictions continue beyond the original medical certification, provide updated medical documentation of the restrictions and duration.
a. Once you are released to return to full duty, provide medical certification supporting your release to return to work.
b. It is your responsibility to keep your supervisor updated about your work status.
c. Send the medical certification to your supervisor.
10. Upon return from Leave Without Pay, re-enroll in benefits by completing UPAY 850, conferring with the Medical Center Leave Administration office as necessary.
Tips:
1. Refer to the Employee Incident Protocol for more information.
2. Sedgwick CMS coordinates all workers’ compensation benefits as long as they are deemed medically necessary.
a. Refer all questions about billing and workers’ compensation insurance for your medical care to your claims administrator at Sedgwick CMS.
b. Refer all treatment authorization questions to Sedgwick CMS. Only Sedgwick CMS can authorize medical treatment.
c. DMS is available as a liaison with Sedgwick CMS if concerns regarding the claims process arise.
(Per UCSF HR website)

What to do if a UCSF customer or customers are injured on our premises?
1. Have the customer(s) contact UCPD to document the injury with an UCSF police report. Call (415) 476-1414.
2. Let your supervisor/manager know what happened and document everything on your end of what you saw/did. Please keep the documentation to factual descriptions such as “I saw… (if you physically saw the incident occurring)” or “The customer said… (or acted in this manner).”
3. Have your supervisor contact UC Risk Management Office to explain the situation. The phone number is (415) 476-2498.
• Please also notify Risk Management, Contact General Liability Coordinator, John Pekarek at (415) 476-3126 or .(JavaScript must be enabled to view this email address)
4. When the supervisor/manager finishes documenting the report please send an email of the report to the following Facilities Services Leadership: Campus Director Adam Schnirel (East) at .(JavaScript must be enabled to view this email address), or Cesar Sanchez (West) at .(JavaScript must be enabled to view this email address). They will then determine if any additional individuals need to be notified of the situation.

About CLS Safety Committee


The purpose of establishing the Campus Life Services Safety Committee is to convene a dedicated cadre of department representatives who are committed to continuously improving the safety of our people, workplace and organization. The CLS Safety Committee exists to ensure that CLS is communicating and implementing an enterprise-wide Safety First focus: keeping CLS compliant, establishing a network of “Safety Ambassadors” and sharing Best Practices, among other objectives.    

Safety Committee members are:
.(JavaScript must be enabled to view this email address), Sponsor/Chair
.(JavaScript must be enabled to view this email address), Coordinator
.(JavaScript must be enabled to view this email address) and .(JavaScript must be enabled to view this email address), Business & Technology Solutions
.(JavaScript must be enabled to view this email address), Facilities Services
.(JavaScript must be enabled to view this email address), Housing
.(JavaScript must be enabled to view this email address), Transportation Services
.(JavaScript must be enabled to view this email address) and .(JavaScript must be enabled to view this email address), Wellbeing Services & Operations

For more information, read the CLS Safety Committee Charter.

We’d like to hear from you! We invite you to submit your feedback about this webpage.

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