Move In Checklists
Welcome to UCSF Housing! Please review this checklist when moving into any of our communities.
You may check in and pick up your keys between 8am and 4pm on University business days. You may check in on or after the Occupancy Date listed on page 1 of your Housing Agreement. Housing Services does not provide evening, weekend or holiday check-in.
Upon check-in, a set of keys are issued to each adult listed on the lease. Each set includes a key to the apartment front door, a key to the bedroom door (except efficiency/ studio apartments), a mailbox key, a fob that opens the building doors, gates, trash/ laundry rooms, and apartment floor in the elevator. To use the fob properly, hold the word “HID: under the fob reader’s red light. The door will then unlock. Please note it may take a few seconds for the fob to unlock the door.
Aldea San Miguel – 94131
Avenue Housing – 94122
Mission Bay – 94158
145 Irving Street – 94122
Please be prepared with your address information when communicating with service providers.
❏ Watch Your Orientation Video
Watch the orientation videos created to welcome you to your new community.
Aldea San Miguel Orientation
Avenue Housing & 145 Irving Street Orientation
Mission Bay Housing Orientation
❏ Read the Tenant Handbooks
To give you a detailed description of the community you’ll be living in and the services we provide, housing handbooks for each of our properties can be found here.
Parnassus Handbook (This includes Aldea San Miguel, Avenue Housing, 145 Irving and Faculty Housing on 5th)
Mission Bay Handbook
❏ Fill Out Your Apartment Condition Report
Upon arrival, you will be asked to log into your tenant account and fill out the apartment condition report. This report is designed to protect the resident by requiring the tenant to validate the condition of the unit based on the Condition Report. If the tenant fails to validate the report within three (3) days of the arrival date, Housing will accept that the unit is in good condition and the resident becomes responsible for any damage or missing items (for furnished units) after the move-in date.
❏ Fire Safety
The University of California provides a fire safety training program for those who reside in campus housing at all UC campuses. It is important that you know what to do in the event of a fire. Please review the UCSF Housing Fire & Life Safety Training for Housing tenants.
Appliances and heat in your apartment are powered by electricity. The electricity service is provided by PG&E. Housing Services does not pay for electricity unless otherwise noted (electricity is included in the rental rates for non-faculty Avenue Housing, Mission Bay shared 4-bedroom apartments and 145 Irving). You are responsible for putting the account in your name and paying the bill. You must contact PG&E within 24 hours of move-in. Tenants will be assessed an administrative fee of $40 for each month that PG&E is not set up in their name.
❏ Television Services
Many areas of San Francisco receive excellent HDTV Antenna signals, allowing you to receive many, multi-lingual television channels. A lot of tenants enjoy movies and series by streaming via internet or wifi.
Please note that our buildings are not equipped for antennae or personal satellite dishes. Please be aware that any alteration (i.e. attaching a cable to your walls) to your apartment during cable installation is in violation of the Housing Agreement and you will be held responsible for any necessary repairs upon move out. Housing Services will not sign a Landlord’s Agreement allowing any cable company to make such changes.
Aldea San Miguel and Mission Bay tenants must check out a temporary key from the Housing Office to the building’s utility room for their service provider to access the building’s utility room. Cable installation must be scheduled during normal business hours (Monday through Friday, 8am-5pm), so we may allow the contractor access to the building and telephone/data room. Please pick up the utility key prior to your cable installation appointment.
Aldea San Miguel and Mission Bay tenants must check out a temporary key from the Housing Office to the building’s utility room for their service provider to access the building’s utility room.
❏ Internet Services
When connecting to wifi, look for a signal coming from UCSFguest for unsecured access (no password required). If you have a UCSF student or employee MyAcesss account, you may use UCSFwpa for secured access (required to pay rent online). Sign up for a MyAccess account and get your password at https://myaccess.ucsf.edu/myaccount/get
By using the UCSF network to access the Internet, you agree to abide by UCSF’s network and IT policies. These policies prohibit you from establishing your own wireless network from your data port. Failure to follow this or other policies may result in your Internet connection being terminated without notice. Housing offers no compensation to tenants who lose their Internet connection because of violations of the Network Usage Agreement. If you are having internet issues, please contact the IT Department at 415-514-4100 for assistance.
Aldea San Miguel
Aldea San Miguel is not connected to UCSF’s Ethernet service. You may choose to purchase their own dial-up or cable service from their choice of provider. Many tenants use AT&T or Comcast because the buildings are already equipped with wired infrastructure. You may not mount antennas or satellite dishes to the exterior of buildings. You may connect your own wireless routers and airports to your computers’ hardware. Many tenants choose to go to the courtyard of the Aldea Center (155 Johnstone Drive) or to the Kalmanovitz Library (530 Parnassus Avenue) for wireless internet access using the UCSFguest unsecured network (note that rent payments cannot be made using an unsecured network).
Wifi internet service is often available in some areas of the Avenues Houses at no additional cost. Some tenants prefer to contract for their own services from a private internet provider. Signal strength varies throughout the properties and may be stronger in some rooms than in others.
145 Irving Street & Mission Bay
Your apartment is already equipped with university Ethernet service via wireless and a data port. Just plug your computer into the jack, or locate your wireless signal, and begin! Personal routers and airports are not permitted when using an Ethernet jack unless you register your device at http://it.ucsf.edu/policies/network-device-registration.
❏ Package Deliveries
If you live at Mission Bay Housing and you expect to get packages delivered to you, you must have a Luxer One locker account. Please register now at https://app.luxerone.com/login. Everyone in your apartment should have an account, and all the names on your deliveries must match the names on your Luxer accounts. For more information on how Luxer One works, see the video at http://luxerone.com/residents/how-it-works. If you are ordering from Amazon, please use an Amazon Locker. However, the Luxer One package room will also accept Amazon orders.
At all other UCSF locations, packages are delivered directly to your address. Please note that, in an urban environment, it is not always easy to receive a secure package delivery at your front porch or within a secured lobby.
Water and hot water are provided at no additional cost. However, you need to pay for your own water usage if you are the following Faculty Housing addresses:
1420 5th Avenue
1428 5th Avenue
1452 5th Avenue
1454 5th Avenue
1460 5th Avenue
1490 5th Avenue
If you are at one of these Faculty addresses contact Water and Wastewater Resources at 415-351-3399 or www.sfwater.org
❏ Trash, Composting and Recycling
Removal of basic household waste is provided at no additional cost. You will find trash and recycling chutes (Mission Bay) or bins (all other properties) near your apartment. Tenants are responsible for participating in the composting program.
After your move in please break down all your cardboard moving boxes and bring them to the recycling area of your building. Never put cardboard down any trash or recycling chutes.
❏ Moving Trucks and Containers
In general, large moving containers create a problem at move in and out. They do not fit into our parking spaces and require more space than we have available. We are unable to reserve parking for your move-in activities.
At Aldea San Miguel you may use one smaller container up to 257 cubic feet that will be parked in your tenant parking space. The parking spaces are approximately 9 feet wide by 15 feet long.
At the Avenues, city streets cannot accommodate shipping containers. Moving trucks require a permit from the City of San Francisco.
Mission Bay tenants who are moving in may obtain special 2-hour Parking Passes for temporary street parking for small moving vehicles. Obtain one of these passes at the MB Housing office upon your arrival. The Mission Bay neighborhood is unable to accommodate moving pods or other large shipping containers.
Avenue Housing (non-faculty)
These houses are furnished. Please note that all student housing on the Avenues have XL Twin beds. Please bring bedding that will fit an XL Twin. We also suggest you bring a lamp, hangers, shoe racks and a mirror for your room.
Mission Bay, 145 Irving Street, Aldea San Miguel, Faculty Avenue Housing
These properties are unfurnished. If you would like to rent furniture, please contact the vendor of your choice.
❏ Appliances and Fixtures
At the time of check-in, you will be given an Apartment Condition and Inventory Report. This report is designed to protect tenants by having them verify the condition of your apartment at the time of check-in. This report should be returned to the Housing Services office one business day after you pick up your keys.
Tenants are prohibited from making alterations to the premises and will be billed for any repairs that result from such alterations. Examples of prohibited alterations include but are not limited to: hanging wallpaper, painting, changing locks, changing fixtures, creating large holes in the walls, damaging carpet, or mounting bicycle hooks from the ceiling.
Hallway and exterior lighting is maintained by Housing Services. If a light bulb is out of your reach, contact Housing Services for assistance. Smoke alarm batteries are replaced annually; if you have problems with a beeping smoke detector, please submit a maintenance request online here to have the battery replaced, or call Housing Services during our regular business hours at 415-514-4550.
Tenants are responsible for communicating the following information to any agents (i.e. moving company) or guests that assist them with their move into Mission Bay Housing.
*Doors to buildings can never be propped open as this poses a serious security risk. If anything is damaged or stolen due to a tenant or their guest/agent propping open a door, the tenant will be held liable.
*Elevator doors cannot be propped open or stopped. Elevators are available on a first come, first served basis and cannot be reserved.
*Two-hour parking permits and keys can only be issued to tenants by the Housing Services staff during regular business hours; Monday through Friday 8am-5pm.
San Francisco and the Bay Area have extensive transportation systems. There is one comprehensive website (511.org) where you can have all your questions answered and plan a trip.
UCSF Parking and Transportation Services provides Campus Shuttles, Parking, Rideshare, and Bicycle programs, as well as maps and other useful campus info.
❏ Renter’s Insurance
The University of California strongly recommends Renters Insurance for all tenants. Renters Insurance provides valuable protection if your personal belongings are stolen or damaged, including laptop computers, smartphones, bicycles, game consoles, textbooks, clothing or other personal items. If your laptop or other valuables are stolen, YOU are responsible for replacing them, not the school. With our recommended Renters Insurance plan, any personal items that are stolen or damaged can be replaced at full cost subject to a $100 deductible. Renters Insurance also protects you financially from unintentional damage to your University Housing or bodily injury for which you are liable.
To enroll in the Renters Insurance plan provided by GradGuard, please visit: http://www.gradguard.com/ucrenters.
❏ Meal Plans
Please note: UCSF Housing Services does not offer meal plan options. For campus restaurants and related services, please see Retail Services.
❏ Get a Driver’s License or Register Your Car
❏ Register to Vote
If you are a United States citizen, and you want to become a San Francisco voter, please register at http://sfgov.org/elections/voter-registration
Move In Tips
- Remember the difference between dish soap and dishwasher soap. They are not the same and dish soap cannot be used in dishwashers.
- The City of San Francisco encourages everyone to compost as much as possible. If your compost bin stinks, put it in the fridge! It really helps!
- Package deliveries get taken if sitting in a public area. Use a secure delivery method for your packages such as Luxer, Amazon Locker, or Doorman.