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Application Steps & Tips

Step 1: Enter your information in the online application and receive a confirmation email.

Step 2: Receive an “application completed” email once your application has been reviewed and approved.  Wait for Housing Services to contact you with an offer for placement.  If we do not contact you, it means we do not have a suitable space for you.  You should continue to seek off-campus housing.

Step 3: If we contact you to offer a space, we will provide you instructions accessing your online Housing Agreement. You will have three (3) business days to read and sign the Housing Agreement and make your initial rent payment. This is a legally binding Agreement, so be sure to carefully read and sign it.  Finally, make payments of your Initial Rent Payment by entering this information in the Housing Portal.

1) Fill out the application as much as possible, even if it’s not a required field.
2) Be sure to follow the instructions about uploading your eligibility documentation. This is required and your application will be returned if you don’t upload valid documentation.
3) Please submit only one application, regardless of where you want to live or what type of accommodation you want. If you applied with us in the past and cannot access your application, please .(JavaScript must be enabled to view this email address) to have your application reactivated. Duplicate applications may result in a longer response time.
4) You will get a confirmation email once you submit your application and another email once we have reviewed your application. This may take up to 3 days (or longer during our peak season in the Spring). The email will come from .(JavaScript must be enabled to view this email address).

NOTE: We require renters insurance for all of our tenants. Learn more here.

Assignments Priority

Timeline: UCSF Housing generally makes housing offers 30 to 90 days in advance. We do sometimes book apartments with shorter notice if we have an immediate vacancy that matches your housing preferences and preferred move-in months. We offer apartments as soon as we know they are available, year-round.

Students, trainees, and faculty receive priority for housing placements. Staff employees and other eligible groups will be offered units pending space availability.

Please Note: We are processing hundreds of offers between April and August.  Please be patient – we will email you if we have a space to offer you.  Email us with questions at .(JavaScript must be enabled to view this email address).

Housing spaces are offered through a randomized selection process based on the applicant’s move-in month and the type of apartment they are interested in.  Applicants may specify one move-in month and up to three unit types on their application. For example, those who need a 1-bedroom apartment on July 15 will be placed in an applicant pool with all other applicants who are interested in 1-bedroom apartments in July.

Applicants who are “New” to UCSF have priority over continuing UCSF affiliates.  “New” means you have never been a student or worked at UCSF in the past and that you are applying for housing in the same term in which your program starts.  Every applicant’s “New” status expires each May 31 (Example: If your program began March 1, 2019, you will be considered “new” through May 31, 2019.  If your program starts July 1, 2019, you will be considered “new” through May 31, 2020.)

The following priorities do not apply to Faculty applicants. 

Priority 1: New applicants who submit proof of a dependent child (under 18). 

Priority 2: New applicants who are living with another adult who is either a documented UCSF housing-eligible affiliate -OR- New applicants who have a documented disabled third adult for whom the applicant is the primary caregiver.

Priority 3:  Applicants who are not new, but submit proof of a dependent child (under 18).

Priority 4:  Applicants who are not new, but are living with another adult who is either a documented UCSF housing-eligible affiliate -OR- who have a documented disabled third adult for whom the applicant is the primary caregiver.

Priority 5:  All other applicants who are new to the University.

Priority 6:  All other applicants who are not new to the University.

Housing Services will offer units based on your application preferences, so please be sure you are willing and prepared to accept any of the property types for which you are applying. If you decline a housing offer, you may request to keep your application active. You may make changes to your preferences in the Housing Portal. Please email .(JavaScript must be enabled to view this email address) if you have found housing elsewhere.

Accessible Housing and Disability Accommodations

Applicants (or their families) who have disabilities and require housing accommodations, including the accommodation of an assistance animal, should indicate these requests on their application and contact the relevant disability office. Please see our Accessible Housing Policy page for more information.

Pets and Support Animals

Unfortunately, pets are not permitted in Housing Services with the exception of Mount Zion Housing. See the pet policy for Mount Zion Housing here.

If you have a legal Service Animal or a documented Assistance Animal, you must register with one of the disability offices.  The respective office will then notify Housing Services.  On your application, please check the box confirming that you have a disability that requires accommodation.  If your animal is approved, Housing Services will notify you.

If you are applying for a shared double room or a single room in a shared apartment or house, please be aware that it is often difficult to appropriately place an animal.  Advance communication is necessary so that Housing Services can check with existing tenants that they have no medical condition that precludes them from living with an animal.

You must obtain written permission from Housing Services before you bring an animal onto the property, regardless of any permits or medical documentation that are already in your possession.

Occupancy Term Limit Policy

All tenants are welcome to live in UCSF Housing for up to 5-years. Term limits are cumulative in a lifetime, regardless of university affiliation or break in tenancy. After being a tenant (leaseholder) in any combination of UCSF-owned or master-leased properties for 5 years in a lifetime, the tenant will be required to move and find alternative housing accommodations.  Time living in UCSF Housing on someone else’s lease is not counted toward this 5-year occupancy limit.