Event Set-ups


Bernardo Calon and Wangran Lu, UCSF Custodians

Having a special event?  We provide setup and/or cleanup services. Please submit your request at least one week in advance. Services are provided on rechargeable basis of $74.44 per hour. Set-ups requested on short notice is not guaranteed, and if service is provided, an extra charge may incur.

Please include the following information in the description field when you submit a service request:

  •  Date of event
  •  Set-up time
  •  Break-down time
  •  Number of applicable items: tables, chairs, bins (trash, recycling, compost), easels

We also require you to fill out and attach the Temporary COVID-19 Event Set-up Approval Form when submitting a set-up request online. This process supports the UCSF Interim Policy on Large Events and Gatherings.

What We Provide for Event Set-up

We provide 6’ ft rectangular tables, folding chairs, bins (trash, recycling, and compost), and easels at Parnassus, Mission Bay, and Laurel Heights campuses only.

Please note that we do not provide round tables (except at Laurel Heights Campus), table linens, or cocktail tables.

Set-up Charges

Set-up charges are based on delivery, set-up, and break-down time—not on the total rental period the tables, chairs, bins, and/or easels are used.

Other Custodial Services for Events

Setups can include provision of tables, chairs, easels, extra recycling and refuse bins. Also, we provide cleaning services before, during, or after the event.

Layout Diagram

If a specific configuration is required, please add your diagram as an attachment to your service request.

Reserve a Room at UCSF

To be eligible to reserve a room at UCSF, you must be a UCSF Department, Registered Campus Organization (RCO), or an approved non-profit and non-university organization in compliance with special reservation policies.

To make a classroom reservation

More information about the UCSF online classroom request system

Building Access

If your event is scheduled to start or end after-hours or on a weekend, please submit a separate facilities request for After-Hours Door Access, providing details:

  • Start and End time of the event
  • A list of all the doors that need to be unlocked during the event.
  • Name of Event
  • Total number of attendees

  • Please submit your After-Hours Access request at least (5) business days in advance. Your request will need to be reviewed and approved by UCPD before the Lockshop can grant special access.

    Serving Alcohol at the Event

    Please read the alcohol policies and procedures at UCSF.

    Campus Maps

    Available UCSF campus maps that may be useful for planning your event and for navigating your guests to the location site.


    To provide guests with parking information, please visit the webpage for public parking, which includes garage and parking lot locations and parking rates at UCSF.

    Registered Campus Organizations (RCO)

    If you would like to request for a set-up for an RCO event, please contact the Office of Student Life at .(JavaScript must be enabled to view this email address) or at 415.502.1484.

    To verify if your organization is an RCO, please review the list of RCOs.

    Please read additional information about Service of Alcoholic Beverages, which requires a liability insurance, including an alcohol rider.

    Zero-Waste Assistance

    If you would like zero-waste assistance to make sure nothing ends up in the garbage at the end of the event, please contact Recycling or call the Recycling Hotline at 415.502.6808.

    Need an event set-up? Submit a service request.