CLS People Month 2020


By Elicia Rozic on February 07, 2020

CLS People Month (April) has turned into CLS People Season! While the COVID-19 pandemic forced us to postpone some planned events, we offered as many as possible via Zoom in April, as well as highlighted other online opportunities and certificates to continue to support and encourage CLS staff’s professional growth and continue do so throughout People Season.

Download the Updated 2020 People Season calendar

RSVP now! (registration closed)

People Season June Spotlight: Learning from Others

Learning from one another is a great way for us to stay connected, while being physically distant. When we think of professional development, we may think of learning from those in higher level positions or those ‘older and wiser’ than us, but we can absolutely learn from anyone of any age or career stage. Be curious and reach out. You will find that in most cases, people want to help. 

Here are some ideas on how to learn from others:

1. Share learning at team meetings. Designate 5 minutes at team meetings or huddles for each person to share something that they learned since the last meeting. Set a theme or choose randomly!
2. Connect with an individual…
a. to learn a skill. Think of someone that knows how to do something or have mastered a skill that you would like to learn. Contact them and request to ask some questions over email or set up a short call or video chat. If you wanted to take it a step further, you could even set up a job shadowing situation, if possible.
b. to learn their story. Curious about how someone got from there to here? Ask someone about their professional development journey. For example, here’s Angela Lucien’s story.
3. Read and comment on posts of your connections on LinkedIn.
4. Find a mentor. Not sure how to start? How to Ask Someone to Be Your Mentor
5. Watch a TED Talk. Look at the TED Talks website for thousands of topic ideas.
6. Read a blog or article.
7. Join a Toastmasters virtual meeting. Newbies welcome. Join and learn how to improve your public speaking skills. Toastmasters for Health, UC Oracles or Toast of the Mission   
8. Sit in on a meeting that you don’t normally attend. Is there a committee, work/project group, etc. which you are interested in? Check with your supervisor, then one of the members, about potentially attending a session as a learning exercise.
9. Listen to a podcast.
10. Get an accountability partner. Set some SMART learning goals for yourself and touch base regularly with a partner to share successes and challenges.
11. Start a book club. Choose a book, invite colleagues or friends, and get reading and discussing! Get a book electronically from your local library or buy a new one


People Season May Spotlight: Online Learning and Certificates
UC and UCSF offer a plethora of free online courses and certificates, as do other learning platforms. Below are some ideas to professionally develop yourself. Browse the list by platform or by topic.

By Platform:

Coursera: For a limited time, Coursera is offering free certificates for selected courses, browse the Coursera list.

edX: Gain new skills, advance your career, or learn something just for fun. EdX is a nonprofit offering 1900+ courses from the world’s best institutions including Harvard, MIT, Microsoft, and more.  Explore edX.

Harvard University: Browse the latest free online courses from Harvard.

Khan Academy: Khan Academy is a nonprofit with the mission to provide a free, world-class education for anyone, anywhere.

OpenLearn: Produced by the Open University, a world leader in open and distance learning, OpenLearn offers nearly 1000 free courses across 8 different subject areas.

Skillsoft: As a UCSF employee, you have 24/7 access to the UC Learning Center and Skillsoft (MyAccess login required) where you can select from hundreds of professional, leadership, wellness and technical topics. You can even earn CEs in Nursing, Project Management and Accounting or prepare for certifications in several business areas.

Stanford University: Learn new skills, advance your career, and enhance your life. Browse the free courses at Stanford.

By Topic:

Effectiveness/Management Certificate (UC): Complete an online certificate such as the Staff Effectiveness Online Certificate, or if you are a manager, the Manager Effectiveness Online Certificate or UC People Management Series and Certificate. These are a set of e-courses aimed at enhancing professional effectiveness, and once you complete the courses, the certificate carries across all UC’s.

Mandatory trainings (UC/UCSF): Keeping compliant with mandatory trainings at UCSF helps ensure that all staff are equipped with the knowledge they need and that we are doing our best to mitigate risk for the University. Are you compliant? Log into UC Learning Center and click on the “Self” icon. Under “Development” and “Training Analysis”, look to see what trainings you need to take, if any. If you haven’t completed Cyber Fundamentals (an annual course) this year between January and March, please do so now. If you are due to take your Sexual Harassment Prevention training (due every two years) anytime this year, please complete it in April-June.

Working Remotely:
• LinkedIn Learning, formerly Lynda.com, is offering 17 free courses about successfully working from home. They also offer a free one-month trial.

• UC Learning Center; MyAccess required
8 Tips to Make Working at Home Work for You - Podcast  (15 min)

For Managers:
•   Moving from In-Person to Virtual Leadership
The Remote Team Member’s perspective (3 min) 
Leading at a Distance (Module from above course) (37 min) 
• Giving Effective Direction
Solidifying Your Team: Shift Accountability (3 min) 

Zoom
Find yourself needing to use Zoom more than ever these days, or perhaps for the first time ever?
Watch this video produced by Facilities Services on how to get started.
• Refer to available resources to help you get more familiar with Zoom’s various functions!  (Scroll to “Resources” then “Zoom Training”
Learning Zoom e-course (45 min) on UC Learning Center; MyAccess required


CLS People Season Starts in April!

It’s important to take care and to spend some time on yourself, including your professional development! Watch the video, review the updated calendar, circle any activities that you would like to take part in, and RSVP to virtual events that interest you. We encourage you to work collaboratively with your supervisor to create a Career Development Plan to map out clear and concrete actions on how to reach your professional potential. (Watch the recorded session from April 8, “C-D-P, Easy as 1-2-3!”Or, already start an Employee Development Plan with your supervisor during Performance Evaluation season? Learn how to view it here).

Please find below (and on the calendar) a variety of virtual events and self-initiated activities to help you think about where you want to develop and grow, and plan for your future, both short- and long-term. If you missed these in April, recordings are available of the Zoom sessions and there is no timeframe on the self-led activities!

Wednesday, April 1
People Season is the perfect time to complete an online certificate such as the Staff Effectiveness Online Certificate, or if you are a manager, the Manager Effectiveness Online Certificate or UC People Management Series and Certificate. These are a set of e-courses aimed at enhancing professional effectiveness, and once you complete the courses, the certificate carries across all UC’s. 

Thursday, April 2
[CLS FEATURED OFFERING]
Logo of 50 years of Earth Day Climate ActionGet Certifiably SustainableLivingGreen Event Planner Certification Workshop
Get recognized for your commitment to sustainability in the workplace. By attending this workshop, you’ll be ready to host zero waste and energy efficient events when in-person meetings and events are back in effect. By getting LivingGreen certified, you’ll be aligned with UCSF’s zero waste and carbon neutrality goals and you’ll be invited to the Sustainability Award luncheon and recognized by the Chancellor for your efforts. Join the Office of Sustainability for this virtual event. Details: Zoom, 12noon-1pm. (Please RSVP.)
Watch the recorded session, “Get Certifiably Sustainable – LivingGreen Event Planner Certification Workshop”.
After you view the recording, please download the event certification. (See the yellow box, “Step 3:Take Action on Recommendations” and click on the button that says “Events”)

Friday, April 3
Keeping compliant with mandatory trainings at UCSF helps ensure that all staff are equipped with the knowledge they need and that we are doing our best to mitigate risk for the University. Are you compliant? Log into UC Learning Center and click on the “Self” icon. Under “Development” and “Training Analysis”, look to see what trainings you need to take, if any. If you haven’t completed Cyber Fundamentals (an annual course) this year between January and March, please do so now. If you are due to take your Sexual Harassment Prevention training (every two years) anytime this year, please complete it in April-June. Questions? Contact .(JavaScript must be enabled to view this email address).

Monday, April 6
Wondering how to take the next step in your career? Check out the article, “6 Steps to Plan for Professional Growth” on UCNet.

Tuesday, April 7
Check out My UC Career to begin career discovery, strengthen your resume, practice interview skills, and more.

Wednesday, April 8
[CLS FEATURED OFFERING]
C-D-P, Easy as 1-2-3! – Career Development Plans Workshop Why do you need a CDP? How do you craft a CDP to convey how you want to grow professionally? Join presenters Cathleen Stugard, CLS Chief of Staff, and Shauna Strong, Associate Director, CLS Central Administration to find out!  Details: Zoom, at 12:15-1:30pm. (Please RSVP.)
Watch the recorded session, “C-D-P, Easy as 1-2-3!”

Thursday, April 9
Start drafting your Career Development Plan and request a meeting with your supervisor to discuss.

Friday, April 10
Visit and explore Learning & Organization Development, whose purpose is to enhance the success of UCSF by supporting the growth and development of its most valuable resource – its people – and create a continuous learning environment. Identify some learning opportunities/courses that you would like to take part in.

Monday, April 13
Watch the webinar, “Learn How to Take Charge of your Success.”

Tuesday, April 14
[CLS FEATURED OFFERING]
Coaching for Career and Professional Development Would you like a chance to connect with our CLS Great People Development Manager & professional coach and talk about your career, professional development, or networking opportunities? Feel free to email Elicia at .(JavaScript must be enabled to view this email address) to request a coaching session! This is a brand new offering being piloted by CLS Development & Training; limited openings are available, don’t miss your chance!

Wednesday, April 15
Talent Acquisition Workshops. The Talent Acquisition (TA) team offers a yearlong series to provide job seekers with best practices, advice and insights on finding a new role, and hiring managers with tips and tools to find the ideal candidate. Each quarter, TA will offer a different workshop aimed at a successful talent match journey. Mark your calendar for June’s Resume and Cover Letter Writing workshop! Want to view resume resources in the meantime? Check out My UC Career.

Thursday, April 16
LinkedIn is a powerful networking and career building tool, but with so many features and options, it can be overwhelming to know where to start. In this video hosted by the UC Alumni Career Network, Executive Coach Robin Reshwan shares tangible tips to help you unlock the full potential of LinkedIn. Whether you’re looking to grow your network, identify your next job, or share your expertise on a topic you’re passionate about, this session will help you maximize your use of LinkedIn and its many tools. Watch video

Friday, April 17
What’s your path? Check out the Leadership Development Road Map for course/resource recommendations for all roles.

Monday, April 20
Access thousands of online courses via Skillsoft, or sign up for a free trial of LinkedIn Learning or The Great Courses Plus.

Watch “My Career Journey at UCSF,” a talk given by LaMisha Hill, PhD, Director of Multicultural Affairs for the Office of Diversity and Outreach.

Tuesday, April 21
Although its stated audience is alumni, the UC Alumni Career Network is a can’t-miss resource for all members of our university community. In fact, more than 25% of its current audience are UC faculty and staff! From leveraging your UC network to LGBTQ @Work to careers at UC, this episode-based webinar series presents real-world, UC-centric career advice.

Wednesday, April 22
People with high emotional intelligence (EI) have strong professional relationships, manage difficult situations well, and are likely to be resilient in situations of adversity. Take an emotional intelligence quiz to find out – how emotionally intelligent are you?

Write in your gratitude journal, or start one today. You can also start a gratitude jar. Once a week, write down three things for which you are grateful. Then, on a bad day or when you are facing challenges in life, pull out your jar or journal and read through it. Your jar or journal is also a great way to celebrate the end of the year, as gratitude has been shown to have positive effects on our resilience and happiness!

Thursday, April 23
[CLS FEATURED OFFERING]
Building Leadership Skills Through Sustainability Logo of 50 years of Earth Day Climate Action
Think globally, act locally. Learn how to enhance your leadership skills through championing sustainability in your workplace! In this interactive workshop, you will learn about how LivingGreen certification can boost your workplace recognition, hone your abilities to propose successful initiatives, and provide a method of quantifying your impact. By the end, you will leave with concrete examples of simple, effective changes you can make today. This workshop is led by the Office of Sustainability. Details: Zoom, at 12noon - 1:00pm. (Please RSVP.)
Watch the recorded session, “Building Leadership Skills Through Sustainability”
and view the slides. After you view the recording, please download the event certification. (See the yellow box, “Step 3:Take Action on Recommendations” and click on the button that says “Offices,” “Labs,” or “Clinical Units.”)

Friday, April 24
[CLS FEATURED OFFERING]
Get AMPed! – Intro to Administrative Management Professionals
Ever wondered about AMP? Ever heard of ABOG? Learn about the group and about their mentorship program in this short online live webinar. We will be raffling off 3 AMP memberships to anyone who attends the event virtually. Details: Zoom, at 12noon - 12:30pm. (Please RSVP.)
Watch the recorded session, “Get AMPed! – Intro to Administrative Management Professionals”

Monday, April 27
How difficult conversations create growth, A TED Talk. Watch the video on your own time, which focuses on how to receive feedback and use it to fuel your growth.

Tuesday, April 28
Have you recognized someone lately? UCSF Recognize is an organization-wide recognition platform that allows us to thank one other and acknowledge a job well done. Recognition helps build positive relationships, encourages collaboration, and fosters teamwork. Give thanks to a coworker today!

Wednesday, April 29
Do you want to finish your degree, go back to school, or take a course to grow professionally? The Campus Life Services Tuition Assistance Program (TAP) provides financial assistance for the professional and career development of CLS’s career employees who meet the eligibility requirements. Employees may apply for financial assistance to pursue undergraduate or graduate degree programs or courses at an accredited college or university and may receive up to a maximum of $200 per unit/credit, with an annual limit of $2,500 per fiscal year.

Thursday, April 30
Try a short guided meditation, or if you would like to do a silent meditation, sit in a quiet place and close your eyes. Breathe regularly and focus on your in-breaths and out-breaths. When thoughts enter your mind, gently push them away. Try meditating for just 5 minutes to start. If this seems hard at first, try it again tomorrow! Meditation can increase self-awareness, improve concentration, reduce stress and encourages a healthy lifestyle.

Questions? Please contact .(JavaScript must be enabled to view this email address) with any questions.