Resources

We would like managers to encourage everyone in their teams to participate in the volunteer activity, keeping in mind that it is optional. We suggest everyone in the team takes advantage of the opportunity to come together to work on a project for 4-8 hours (per year) outside of their normal scope of work. In certain cases, we know that there may have to be 2 or more groups going at a time due to coverage needs at work.

The more staff involved, the more staff in total who will be engaged and create a better relationship with their peers.

Please review the information for managers and guidelines prior to organizing your volunteer activity. 

Manager Checklist

Manager Checklist
1. Present volunteerism as a team-building opportunity for your group.

2. Pick a volunteer location, contact them to set up a date

3. Have everyone in your team sign this waiver prior to volunteering. Managers should hold onto these waivers for 1 year.

4. Set up transportation plans for the group

5. Keep back up in mind when scheduling the volunteer time away from the office

6. Remind everyone that this can be connected to your engagement plan but in no way, is it connected to your performance evaluation.

7. Email us at .(JavaScript must be enabled to view this email address) to let us know how your team did!

For Non-Supervisory Staff & Students

The UCSF volunteers program is designed for employees to contribute their time within the community.  The program is designed specifically to promote staff engagement for prospective and current employees.  UCSF Volunteers is available to engage employees who have a desire to work for an organization with which their values align, while contributing to the greater surrounding community

Who can participate?
Everyone! Staff, Post-docs, Faculty, Students…

How to present a volunteer opportunity to your manager
If you have found a non profit you would like to volunteer at with a group of your colleagues, bring this website and your engagement scores to your manager for review. Asking to have volunteering as part of your engagement action plan would be a great way to have your peers work together with your manager’s support. Your manager will have to approve your time off from work (during work hours) in order for you to volunteer, but if you go together as a group, you will get to know each other better and create a great bonding experience!

If you don’t see a volunteer opportunity that looks right for your group, please email us at .(JavaScript must be enabled to view this email address) and send us a request for a new non profit. Once approved by the Risk Management team, we will be able to help you set up your volunteer day.

Guidelines & Waiver

UCSF groups will preferably volunteer together one day a year, for a maximum of 8 hours. Before volunteering, please review these guidelines.

Waiver
All groups need to sign a waiver prior to volunteering offsite. Please have everyone in your group sign this waiver. Please hold onto the signed waivers for one year.

Transportation
We do not endorse using a personal car to travel to the volunteer site. We suggest traveling to your non-profit via our UCSF shuttle system (available for rent), walking or using public transportation.                                                     
To rent a UCSF shuttle (with your dept funds), go here.
(Please note this is for UCSF Departments only. Process requests subject to availability. If they cannot accommodate, they provide a series of charter bus companies for service.)

PRIDE Values
UCSF Values of Professionalism, Respect, Integrity, Diversity, and Excellence should always be represented when out in the community. We are representing UCSF when with our teams in a non profit setting so please keep these values in mind.

Keep all ability levels in mind when choosing a non-profit. If needed, research the accessibility to the non-profit building and make sure a variety of activities available for volunteers.

Some volunteer sites may request you to be involved in slightly strenuous activities. Please note that standing for long periods of time, or repeatedly moving in the same motion for a prolonged amount of time may increase risk of injury.

FAQs


What is UCSF Volunteers?  Why should I join?

The UCSF volunteers program is designed for employees to contribute their time within the community.  The program is designed specifically to promote staff engagement for prospective and current employees.  UCSF Volunteers is available to engage employees who have a desire to work for an organization with which their values align, while contributing to the greater surrounding community

Is UCSF Volunteers free?
Yes, it is free though you may have to pay a nominal fee to be matched with a NFP if you use a service such as Hands On Bay Area or VolunteerMatch.

Can represented staff volunteer too?
If the time spent volunteering is during normal working hours, then the staff member would be paid for those hours. If the time spent volunteering is not during their normal working hours, then they would not be paid for that time and will not be covered by worker’s compensation. If during normal working hours, the employee will be covered by worker’s compensation while offsite and will be paid.

What if I want to volunteer somewhere that is not listed on UCSF Volunteers?
Please email us at .(JavaScript must be enabled to view this email address) to submit an idea for a new NFP. We will review your request and get back to you as soon as we can!

I’m having problems with the site, who do I contact to fix it?

If you are experiencing issues with the site, please describe in detail the problem and send an email to .(JavaScript must be enabled to view this email address)

Can I list my volunteer openings on your site?
Yes, just email us and we will get the process started. .(JavaScript must be enabled to view this email address)

Already Volunteered?

If you’d like to leave us feedback about your experience volunteering, please press the ‘feedback’ button on the right side of the page. Or you can email us at .(JavaScript must be enabled to view this email address). Please let us know what went well and what, if anything, did not.

And if you’d like to be added to our email list, please sign up here!